Cooperative Project Eligibility

Cooperative projects involve two or more participants working on activities to preserve significant historic and cultural resources.
Qualifying for a Cooperative Project
  • While one of the participants has a central or large role in managing the project, all participants must contribute in substantive way to accomplish the project activities. These contributions and obligations should involve two or more forms, such as financial support, contributed time and labor, professional or technical expertise, access to facilities or equipment, use of intellectual property, and/or access to resources.
  • The Lead Participant is the grant applicant and must be eligible as defined under Eligible Applicants and agree to provide administrative services and oversight to, and assume legal and financial responsibility for, the terms of the grant. The Project Director and Authorized Officer must be an employee or board member from the Lead Participant’s organization
  • The contributions and obligations of each participant must be defined in a formal, written Memorandum of Understanding (MOU). If funds are awarded, all participants will be required to sign the MOU which will be sent to the Lead Participant with the grant agreement. The Grants Office will generate the MOU from answers provided in the application. The MOU provides documentation that demonstrates the participants have agreed to coordinate the responsibility to carry out the project activities and will abide by grant requirements. The MOU will be in effect for the lifecycle of the grant.
  • Any product produced from a cooperative project must remain available to the public. This should be explained in Enduring Value and Sustainability sections of the application. 
  • For construction work, a demonstration of control of the property through a deed or valid lease must be included with the application and the property owner must sign a Letter of Agreement that governs the use of the property for 5-20 years, depending on the amount awarded by the grant. Similarly, the owner of the item or collection must also demonstrate ownership and responsibility.
Advice on Completing the Application for a cooperative project
The following information must be included in the grant application:
  • Is this a cooperative project? Select Yes. A drop down will appear with the following questions:

o   Participants: Name and contact information of participants(s) involved

o   Purpose: What is the purpose, goal, and/or common mission of the cooperative project? Why is this cooperative project important to all participants?

o   Roles and Responsibilities: Clearly describe and outline the agreed upon roles and responsibilities of each participant to ensure project success.  The roles and responsibilities should align with the grant application. 

o   Benefits: How will the public access the results of the cooperative project? How will each participant benefit from the cooperative project?

o   Reporting: How will the effectiveness and adherence to the terms between the participants be reviewed? How will it be evaluated?  Describe who will be responsible for collecting, collating, and submitting information as it pertains to the project activities.

o   Funding: Clearly describe any grant funds, the amount and budget category (personnel, contracted services, etc.) that will be provided to non-lead participant(s). If grant funds will not be provided to non-lead participants(s), state that.  

Restrictions for a Cooperative Project
  • Vendors, consultants, fiscal agents (sponsors), and contractors are ineligible participants.
  • Individuals, for-profit corporations & organizations, federal agencies are inappropriate participants.
  • The Minnesota Historical and Cultural Heritage structured grant application cannot be used to apply for a cooperative project.
vs 5.0

The Minnesota Historical and Cultural Grants Program has been made possible by the Arts and Cultural Heritage Fund through the vote of Minnesotans on November 4, 2008. Administered by the Minnesota Historical Society.