Partnership Grants

Step-by-Step Application Sections

APPLICANT INFORMATION

  • Applicant: The organization name that you entered in your original account request will automatically populate the Applicant field. This is the lead partner.
  • Mailing Address: If your organization has multiple locations you can select the location from a drop down menu, otherwise the mailing address will be the one you entered on your account request form. The address will be abbreviated as ‘headquarters’ on the application.
  • Project Director: Select the name of the person who has primary responsibility for the grant and who will work with the Grants Office throughout the duration of the grant. If that person’s name does not appear in the list, contact the Grants Office with the person’s full contact information.
  • Authorized Officer: Select the name of the individual authorized by the organization to conduct its business. If that person’s name does not appear in the list, contact the Grants Office with the person’s full contact information.
  • Applicant Organization Type: Select applicable description from drop down menu.
  • Applicant County: Select applicable county from drop down menu.
  • Governance/Board Members: List the names of all current board or governance members for all partner organizations. Separate names with commas. Example: Jane Doe, William Sparks, Susan White.
  • Partners: List all partners and provide contact information for each. All parties must have a vested and active interest in the partnership and program (see Partnership Definition for more information).
 

PARTNERSHIP PROGRAM INFORMATION

  • Partnership Program Title: Provide a succinct, but descriptive, title for the partnership program in the space provided.
  • Brief Program Summary: Provide a brief narrative statement of the partnership program’s goals.
  • Geographic Focus of Program: Select all counties that the program will affect or choose ‘Statewide’ if the program includes the entire state. Highlight county desired on the left and select > to move the county name into right column.
  • Projects Involving Culturally Sensitive Objects: Select Yes or No if any object related to this application could be considered “culturally sensitive objects.”

Many museums have examples of “culturally sensitive objects” in their collections. If a proposed program will involve such items, the applicant and partners must consult with culturally affiliated or descendant communities about the project, and the intended use or treatment of the materials. Examples of culturally sensitive objects include artifacts or texts used in a spiritual ceremony or other ritual. Other examples include the Quran for followers of Islam, a family altar (XWM KAB) or shaman’s altar in Hmong culture, the Torah for followers of Judaism, human remains, burial offerings or other items within the purview of the Native American Graves Protection and Repatriation Act (http://www.cr.nps.gov/nagpra/).

Culturally Sensitive Objects are not categorically excluded from the Heritage Partnership Program, but in such a case the applicant and partners must demonstrate that they have consulted about the proposed program with culturally affiliated communities, or describe how they will do so during the course of the grant. Please note that this requirement for consultation about culturally sensitive objects applies to items from all cultural origins.
 
 
It is important to remember that the vast majority of objects in ethnographic or archaeological collections are not “culturally sensitive.” Furthermore, it is important for the history of all cultural groups to be appropriately represented in exhibits and museum collections across the state. Applicants should consider the nature and origins of items related to the proposed grant, and determine whether they would meet a common sense definition of culturally sensitive objects. If needed, MNHS staff can provide advice to applicants about whether objects would be considered culturally sensitive.
 

BUDGET DETAILS

Budget Line Items:
  • This is a line-item budget. Line items are individual expense items designating expenses for a specific purchase or service. For example, the payment to a facilitator would be one line item and expenses relating to outreach would be another. 
  • Indicate whether each item will be charged to the grant amount or to one of the applicant match columns. Match is optional. If you are not claiming match as part of the budget, all of your expenses will appear in the Grant Amt Requested column. The form will calculate the line and column totals automatically.
  • This portion of the application serves as a foundation for your approved budget, which becomes part of the grant agreement. Do not submit the budget as a single line item with all costs added together. Be as detailed as possible. 
  • Do not upload a document showing a detailed budget in the “Request Organization Documents” section of the application as a substitute for filling out this section of the application. If the budget form is incomplete, the application will be rejected.
 
For each budget item start by clicking on the Green "+" button at the upper right of the "Budget Line Items" box, then:
  • Budget Item: Enter a short but descriptive name. Do not enter the dollar amount here.
  • Budget Item Cost to be Paid by Grant: Enter the amount of the item to be charged to the grant award. Enter whole dollar amounts only (no cents).
  • Cash Match for Budget Item: Cash match for the program may be money in the applicant's accounts designated for the program or it may be funds received from another source at the time the grant application is submitted. Enter whole dollar amounts only (no cents). Cash match is optional.
  • Cash Match Source (if applicable): Provide the name of the source of the cash match. Funds from the State of Minnesota cannot be used as match.
  • Cash Match Status (if applicable): Anticipated funds may be listed, but listing them commits the applicant to raise them for the program. Funds listed as anticipated should be relatively secure; keep in mind that one of the review criteria is the ability of the applicant to complete and carry out the proposed program.
  • In-Kind Match for Budget Item—Name of Person: Enter the name of the person providing the in-kind time. Services provided by staff (in the form of salaries and benefits) and volunteers (in the form of hours multiplied generally by minimum wage) that represent the actual work that will occur on the program are considered in-kind match. Services cannot include general administration of the organization, grant administration, or audit costs.
  • In-Kind Match for Budget Item—Hourly Pay Rate: Enter the rate of pay of the person providing the in-kind time. Calculate the value of in-kind services according to the person’s training/expertise and the work they provide for the program. If professional, technical, or clerical persons provide services in the area of their training/expertise for the program, calculate the value of their services at their usual hourly rate of pay. However, if the same people provide work outside of the area of their training/expertise, calculate the value of their services at http://independentsector.org/volunteer_time.
  • In-Kind Match Hours (if applicable):  Enter the number of in-kind hours the person listed above is anticipated to work on the program.
  • In-Kind Match Amount (if applicable): This will calculate automatically based on the rate of pay and hours entered above. Click “Create budget request” button to save and return to the application.
  • Amount Requested (use total from above): Enter the totals of “Grant Amt Requested” from the line item budget. This is a required field and must match the total from the Grant Amt Requested column.
  • Match Offered: Enter the total “Total Match” from the line item budget.
  • How were the above figures determined? Describe how the budget was determined in the space provided. Include names of potential vendors from which you may purchase equipment or supplies.
 

APPLICATION NARRATIVES

Note: DO NOT exceed the character limit for your narrative responses to the application questions. If you submit the application with answers exceeding the character limits, the characters exceeding the limit are automatically deleted when the application is saved. Check the guidelines for additional requirements for the specific category in which you are applying.
 
Partnership Program Description
  • Explain why the partnership has been (or will be) formed, who the partners are, the roles each partner will play, and how the partnership program will strengthen each member of the partnership.
  • Describe the specific purpose of your program, including its scope and goals.
  • Describe how the program will improve the preservation of, and enhance access to, Minnesota’s history and cultural resources.
  • DO NOT exceed the 6500 character limit.

Need and Rationale (select one) 

  • Select the need and rationale statement that best fits the program from one in the drop down menu.

Program Justification

  • Describe the issue the program will address.
  • Describe the need this program will fill. How was this need determined and how did it become a priority to do at this time?
  • Describe how this program addresses the strategic plan of the partners.
  • What reasonable assurance do you have that this program will successfully address the issue?
 

EVALUATION 

Use the Evaluation Metrics Table to describe the program’s impact and how you will evaluate its success. What effect did the program have on the partnering organizations, staff, volunteers, patrons, or local community (your audience)? How will you know if it was worthwhile developing this program? What standards are you measuring against? How will you analyze the results? Each program should have at least one short-term and one-long term goal. Any application without at least one evaluation metric will be considered incomplete. Do not simply reiterate your Partnership Program Description or Work Plan.
 
Complete the Evaluation Metrics Table. Similar to the budget, choose the green “+” in the upper right corner to add each evaluation metric. For each metric:
  • Timeframe: Choose the timeframe from the dropdown menu (short-term, intermediate, or long-term).
  • Expected Impact: Describe the impact of the program on your organization/community. Each impact must demonstrate a change in people’s knowledge, status, or behavior. To be measurable, establish a way to survey when and how these changes occurred.   
  • Progress Indicator: Briefly explain how you will measure the impact the program has on your audience.
  • Click “Create Evaluation Metric” to save.
 

Work Plan and Timetable 

  • Describe the individual tasks and goals of the partnership program, which partner(s) will be responsible for them, and the amount of time anticipated to accomplish each.
  • If your program is divided into phases, describe what planning or testing you have done to demonstrate you can accomplish each phase in the time allotted.
  • Describe any planning you have undertaken to prepare for this program.
  • DO NOT exceed the 4000 character limit.

Program Personnel 

  • List those who will work on the program, their qualifications, and the specific tasks they will carry out. 
  • Explain any special training planned for those who will work on the program. If specialized training is required for staff or volunteers, how will it be acquired? Some of the work is specialized and usually done by an outside professional. If professionals, contractors, or consultants will be hired for the program, what qualifications will they need?
  • For hired consultants/vendors, describe the procurement and selection process. If a person from your organization will do some or all of the work, what work items will they complete and what are their qualifications and experience? Who will oversee your program and what are their qualifications and experience? 
  • See Appendix E for procurement requirements.
  • DO NOT exceed the 4000 character limit
 
NOTE: The Minnesota Legislature requires grantees and grantmakers to report on the number of jobs created through the Legacy Amendment. Taking into account your personnel and work plan needs for your program, estimate the following:
  • the number of hours newly-hired program staff will work on the program
  • the number of hours existing part-time staff will dedicate to the program
 
If you are hiring outside consultants or contractors, or purchasing goods from a vendor, estimate the total number of consultants/contractors/vendors you expect to employ for the program. This number should be the total number of people or businesses you contract with, NOT the number of hours they will work on your project.
 
Enter the totals in the appropriate boxes on the application form, or a zero if the information is not applicable. These are required fields, so every box must have data entered in it. A figure greater than zero must be in either the staff fields or the vendors field.
 

Enduring Value

Programs supported through the Heritage Partnership Program are expected to demonstrate public benefit and have enduring value. Think about your program’s potential public benefit and enduring value as you shape the program, identify its goals and objectives, and develop a plan for evaluating its results.
  • Describe why and how the outcomes and benefits of your program will have a lasting impact and value for the individual partners and the partnership.
  • Discuss the benefit to the community or audience served by the partnership.
  • Describe how the program will leave a lasting public benefit and how the Minnesota history network will be strengthened by the program.
  • DO NOT exceed the 3250 character limit.

Sustainability 

Sustainability is the applicant’s ability to continue the program beyond the grant period and to support any ongoing costs that the program may incur after the grant is closed.
  • Describe your capacity to carry on the partnership program beyond the life of the grant. What impact on the budgets of the partners do you expect your program to have?
  • DO NOT exceed the 3250 character limit.
 

SUPPORTING DOCUMENTATION (“REQUEST DOCUMENTS”)

  • Upload required application attachments to the “Request Documents” box. 
  • Attachments sent via postal mail or email will not be accepted.
  • Do not upload zip files. PDFs are the preferred file format.
  • Use descriptive naming conventions on all documentation, (e.g., “WinningProjectProposal.pdf” or “Images_1-32.pdf.”
  • Combine like items (e.g., photographs with captions) into as few files as possible.
  • Upload organizational files, such as audit or 990 materials, to the “Request Documents” box. 

vs 2.0