Grantee's Responsibilities

After a grant award has been approved, your authorized officer/representative(s)/property owner must sign a grant agreement (contract) outlining the terms and conditions of the award. The document specifies an authorized project start date, end date, approved project budget, and approved scope of work, where appropriate. In some cases the dates, budget, and scope of work will differ from those presented in the application. It is important you read the grant contract carefully to understand any conditions placed on your grant award.
The grantee must abide by the following regulations:
  • The Grantee must agree to abide by the requirements of MS 16B.98 for Grants Management.
  • Changes to approved projects must be in writing and require approval from the Minnesota Historical Society. 
  • All publicity releases, informational brochures, public reports, publications, and other public information relating to approved projects must acknowledge assistance from the Arts & Cultural Heritage Fund. Acknowledgement language is included in the grant agreement.
  • The Legacy Logo identifies projects funded by the Clean Water, Land and Legacy Amendment. Recipients of funds from the outdoor heritage fund, parks and trails fund, clean water fund, or the arts & cultural heritage fund should:  
  • display the Legacy Logo on Legacy-funded construction projects
  • display the Legacy Logo on printed, online, and other materials funded with money from one or more of the funds
  • use this acknowledgment for restoration/preservation (building) projects: "This project has been financed in part with funds provided by the State of Minnesota from the Arts and Cultural Heritage Fund through the Minnesota Historical Society." Post a project identification sign in a prominent location while work is in progress on a historic property. All publicity releases, informational brochures, and public reports relating to an approved grant project shall contain an acknowledgment as follows: This publication was made possible in part by the people of Minnesota through a grant funded by an appropriation to the Minnesota Historical Society from the Minnesota Arts and Cultural Heritage Fund. Any views, findings, opinions, conclusions or recommendations expressed in this publication are those of the authors and do not necessarily represent those of the State of Minnesota, the Minnesota Historical Society, or the Minnesota Historic Resources Advisory Committee.
  • The Grants Staff will offer a post-award conference call after each grant round. This Q&A session will be offered to project directors and will cover a broad overview of the grant agreement, milestone/condition reports, project products, and final report requirements. This session will be mandatory for grantees that have conditions on their grants or that have had past performance issues with an MNHS grant.
  • A final report must be submitted via the grants portal within 30 days following the assigned end date for the project. The report should describe all project activities and measurable outcomes, and must include a financial report providing complete documentation of expenditures of both grant funds and match, if applicable. 
  • Invoices or receipts, or the final AIA form (for construction projects) must be uploaded with the final report. The budget table and financial documentation must match.
  • If match is not documented in the final report but was included in the application’s proposed budget, the grantee will not receive credit for that match and justification must be made for the lack of match.
  • You must agree to hold harmless the Minnesota Historical Society and the State of Minnesota for any action, complaint, discriminatory proceed­ings or litigation of any kind whatsoever, in conjunction with the funded project. You must further agree to conform to the provisions of MS 181.59, which prohibits dis­crimination in hiring and/or contracting of labor by reason of race, creed or color.
  • For construction projects in the Historic Properties category, the property owner must agree to sign a Letter of Agreement Governing Use of Historic Site, assuming responsibility to maintain the historic property in a satisfactory manner for a specified number of years after the grant-funded project is completed.
  • Grants up to $25,000 require a 5-year letter of agreement
  • Grants of $25,001 to $50,000 require a 10-year letter of agreement
  • Grants of $50,001 to $100,000 require a 15-year letter of agreement
  • Grants over $100,000 require a 20-year letter of agreement
  • For projects that include construction work prevailing wage rules apply per Minn. Stat. §§177.41 through 177.44. Consequently, the bid request must state the project is subject to prevailing wage. These rules require that the wages of laborers and workers should be comparable to wages paid for similar work in the community as a whole. (see appendix J for more details)
  • Grantees and their contractors, vendors, and consultants are expected to act in an ethical and transparent manner in relation to all aspects of Minnesota Historical Society grant programs.  All work and materials should be of good quality and long lasting. All work should be of highest standards and exemplify good professionalism
  • Grantees must abide by the Office of Grants Management 08-01 Conflict of Interest for State Grant-Making Policy.  This policy takes precedence over an organization’s conflict of interest policy.
  • Grantees are responsible for the settlement and satisfaction of all contractual and administrative issues related to contracts entered into with vendors, contractors, or consultants.  This includes disputes, claims, protests of award, source evaluation, or other matters of a contractual nature.
  • Grantee must ensure that final product(s) are held by a Minnesota-based organization or institution.
  • Grantee will hire professionals such as ar­chitects, consultants, engineers, historical researchers, etc.  who possess the ability to perform successfully

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The Minnesota Historical and Cultural Grants Program has been made possible by the Arts and Cultural Heritage Fund through the vote of Minnesotans on November 4, 2008. Administered by the Minnesota Historical Society.